Job Postings

COMPENSATED POSITIONS

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Swan Lake Christmas Hill Nature Sanctuary Society is hiring for a four day per week, one-year contract Operations Manager’ position.

 

About Swan Lake Christmas Hill Nature Sanctuary:

The Nature Sanctuary Society is a registered non-profit charity organization that fosters understanding and appreciation of nature through direct experience. For nearly 50 years the Nature Sanctuary has offered educational programming for millions of people to forge deeper connections to nature on lands and waters that are home to an incredible array of native plants and animals.

We acknowledge that the Nature Sanctuary is on the ancestral territories of the lək ̓ʷəŋən peoples, represented by the Songhees and Esquimalt Nations, and W̱SÁNEĆ peoples, represented by the W̱JOȽEȽP (Tsartlip), BOḰEĆEN (Pauquachin), SȾÁUTW̱ (Tsawout), W̱SIḴEM (Tseycum) and MÁLEXEȽ (Malahat) Nations.

We respect the vital relationships of First Peoples with these lands and waters for countless generations. We are honoured to receive Indigenous guidance and welcome collaboration in stewardship and appreciation of the Nature Sanctuary.

 

The Nature Sanctuary lands are owned by the District of Saanich, except for two small parcels that are Nature Trust BC Lands.  The lands are governed by the Board of Directors of the Swan Lake Christmas Hill Nature Sanctuary Society, a non-profit and Registered Charity organization, under the terms of a Land Management Agreement between the Society and the Municipality of Saanich.

 

Read more about the Nature Sanctuary by navigating the links at the following URL and our conservation, restoration and education goals as outlined in our Strategic Plan, linked at the following URL.

 

About the position:

Working closely with the Executive Director and other administrative staff, the Operations Manager will provide key oversight of our internal operations, and lead and support the delivery of other organizational project work. The Operations Manager’s main areas of focus will be Human Resources, and financial administration, with a portfolio that includes contracts, policy compliance, risk management, and member, and donor support.

This position is a good fit for you if you are interested in being a central part of our team as we continue to serve our community as a gathering place for inclusive ecological conservation and environmental education. We are looking for someone with proficient project management skills, as well as a highly professional and collegial attitude, sense of accountability, and strong value alignment with our work to ensure equitable access to high integrity nature.

 

Specifications: 

  • One position available on-site in Victoria, BC
  • 28 hours/week, one-year contract with the possibility for extension. Probationary review at three months.
  • Schedule Monday – Thursday 9-4:30; half hour unpaid lunch. Some flexibility required to support occasional events.
  • Annualized compensation package $63,000-$66,000, depending on experience, to be pro-rated for 28 hours / week
  • Our workplace includes flexible work scheduling, 12 observed paid holidays with optional time off between Dec 25 and Jan 1, professional development programming, 4% vacation, 70h paid personal time (pro-rated for part time), and 10% cash benefits allowance for extended health and dental coverage.
  • Ideal start date: early June 2024

 

Duties include: 

Human Resources:

  • Lead the review and maintenance of all Human Resource-related documentation and systems (e.g. annual workplans, onboarding, benefits package management, and performance reviews)
  • Oversee and support hiring and onboarding new staff, including developing job descriptions, recruiting, interviewing, and training
  • Support identifying, applying for and managing positions funded by government wage subsidy programs
  • Manage team culture and development, including identifying and coordinating opportunities such as team events, and other Professional Development opportunities to ensure wellness, advancement and recognition throughout our workplace

Financials:

  • Lead financial administration in partnership with the Executive Director, Bookkeeper and other administrative staff including payroll oversight, month end reconciliation, procurement, invoicing, contractors’ and other professional fees, and tax filing and remittances using Quickbooks Online
  • Maintain financial management systems and documentation to ensure efficient and accurate financial tracking across projects and funding sources to ensure performance is balanced to funding availability and strategic plan goals

Other Operations:

  • Support annual planning for Nature Sanctuary staff: priority setting and work plans
  • Oversee the renewal and submission of annual contracts and other required metrics and reports for the Board and other stakeholders (e.g., insurance, grant, and rental agreements)
  • Oversee the maintenance of records of the Society's business activities (e.g. Society Annual Reports, and other digital documentation)
  • Support provincial and federal compliance with all organizational policies and procedures and ensure that they are current, enforced and regularly reviewed
  • Support membership and donor development programs
  • Act on behalf of the Executive Director in their absence
  • Provide other strategic supports for the organization and participate in collective work as needed (e.g. communications, event help)

 

Qualifications:

  • Demonstrated awareness and alignment with our organization’s structure, values, mission and vision
  • University, College or equivalent degree or diploma in business, office administration or accounting, or equivalent in skills and experience
  • Outstanding organizational skills and attention to detailwith excellent ability to connect daily tasks to longer-term, overarching strategic goals
  • Demonstrated knowledge of financial administration, legislation and professional practices of Canadian non-profits or ability to learn quickly
  • Ability to efficiently take full ownership of projects, from inception to completion, and suggest improvements and problem-solve independently as needed
  • Comfortable and experienced using PC computers, including modern communications and collaborative computing programs, and applications (e.g. Microsoft Outlook, Word, Excel, QuickBooks)
  • Excellent interpersonal communication skills, with an outgoing, inclusive, and welcoming nature that motivates and encourages others
  • Ability to demonstrate patience and empathy when working with Nature Sanctuary staff, volunteers and others encountered in the course of work, including tact and discretion in dealing with sensitive situations
  • Ability to be a resourceful and proactive problem-solverwho notices gaps and drafts solutions
  • Strong written and oral communication skills (specifically in English) with ability to create clear, accurate and concise records and reports
  • Strong understanding of anti-oppression with either formal or informal training and/or skills
  • Ability to provide a satisfactory Criminal Records Check for vulnerable populations

 

Knowledge, skills, and abilities:

  • A demonstrated commitment to reconciliation with Indigenous peoples and the principles of equity, diversity and inclusion
  • Experience supervising and managing staff
  • Physical capacity to lift up to 30lbs, (e.g. adaptive equipment, event tents)
  • Accurately type at a speed necessary to meet position requirements
  • Ability to quickly learn about Nature Sanctuary, policies and procedures applicable to operations, terminology, technical work processes and local, provincial and federal requirements applicable to areas of assigned responsibility
  • Class 5 driver’s license and reliable transportation

 

Assets:

  • Fundraising experience
  • Interest in Natural History
  • Inspired by good tea and/or baked goods

 

Eligibility

The above job description represents generally what we are seeking for this position, however we are open to folks who may have other skills to share. If you find either this position or our workplace of interest, please consider applying.

 

To learn more about our workplace and possible accommodations, please email Dr. Cara Gibson – cgibson [at] swanlake.bc.ca

 

Candidates must be eligible to work in Canada. Swan Lake Christmas Hill Nature Sanctuary requires all staff to be vaccinated for COVID-19. Individuals who cannot be vaccinated for medical or for reasons recognized by the BC Human Rights Act may request accommodations.

 

Swan Lake Christmas Hill Nature Sanctuary Society is committed to creating mutually respectful relationships with Indigenous peoples. We strive to create opportunities for knowledge-sharing and understanding.

 

We are committed to diversity, equity, and inclusion as a community-focused organization. We centre human dignity and growing our connections to each other and to our environment. We believe that each of us is responsible for addressing discrimination and that we co-create peace and good relationships. We are committed to building a diverse staff and will be hiring through an equity lens.

 

The above statements are intended to describe the general nature of this work however the list is not exhaustive and other duties and responsibilities will occur. The Nature Sanctuary retains the right to amend responsibilities.

 

To Apply:

Please use our online portal and follow the instructions located at this URL.

Please include two references (email addresses and phone numbers) with your resume.

Application deadline: Please apply as soon as possible for consideration.

Interviews anticipated to begin: May 27, 2024

Position to begin: early June, 2024

 

We are grateful to all applicants, however, due to the volume of applications that we receive and the size of our staff team, only candidates selected for an interview will be contacted.

We are unable to provide feedback or career coaching, but refer people to the following provincial resources and other local resources [URLs embedded].

teamandprod_updatev3

Swan Lake Christmas Hill Nature Sanctuary Society is hiring for a 21h / week, one-year contract Community Coordinator’ position.

 

About Swan Lake Christmas Hill Nature Sanctuary:

The Nature Sanctuary Society is a registered non-profit charity organization that fosters understanding and appreciation of nature through direct experience. For nearly 50 years the Nature Sanctuary has offered educational programming for millions of people to forge deeper connections to nature on lands and waters that are home to an incredible array of native plants and animals.

We acknowledge that the Nature Sanctuary is on the ancestral territories of the lək ̓ʷəŋən peoples, represented by the Songhees and Esquimalt Nations, and W̱SÁNEĆ peoples, represented by the W̱JOȽEȽP (Tsartlip), BOḰEĆEN (Pauquachin), SȾÁUTW̱ (Tsawout), W̱SIḴEM (Tseycum) and MÁLEXEȽ (Malahat) Nations.

We respect the vital relationships of First Peoples with these lands and waters for countless generations. We are honoured to receive Indigenous guidance and welcome collaboration in stewardship and appreciation of the Nature Sanctuary.

 

The Nature Sanctuary lands are owned by the District of Saanich, except for two small parcels that are Nature Trust BC Lands.  The lands are governed by the Board of Directors of the Swan Lake Christmas Hill Nature Sanctuary Society, a non-profit and Registered Charity organization, under the terms of a Land Management Agreement between the Society and the Municipality of Saanich.

 

Read more about the Nature Sanctuary by navigating the links at the following URL and our conservation, restoration and education goals as outlined in our Strategic Plan, linked at the following URL.

 

About the position:

You will oversee marketing and communications initiatives for the organization as well as offer membership and development support. You will be creative, self-directed as well as an excellent team player. As this is a communications role, being pleasant and attentive to detail are important features, as are the ability to multi-task, and manage unexpected events as they arise.

 

The Community Coordinator will support the organization’s conservation, restoration and education goals as outlined in our Strategic Plan, linked at the following URL.  A main focus of this position is communications with our members, donors, visitors and other stakeholders.

 

This position is a good fit for you if you are interested in working in the non-profit, environmental or community engagement sectors. You will be part of a small team and work most closely with our education and administrative teams. This role requires excellent communication and collaboration skills. You are well-organized, can follow directions, are accountable for producing high-quality work, and are able to problem solve and innovate independently. Having a deep interest in water and land conservation is a plus too!

 

Specifications:

  • One position available on site in Victoria, BC
  • Part time 21 hours/week, one year contract, with possibility of extension. Probationary review at three months.
  • Work schedule to be determined with successful candidate. Team schedule is generally Monday – Friday 9:00-4:30; half hour unpaid lunch, and some flexibility required for workshops or other events
  • Annualized compensation package $50,000-$52,000, depending on experience, to be pro-rated for 21 hours / week
  • Our workplace includes flexible work scheduling, 12 observed paid holidays with optional time off between Dec 25 and Jan 1, professional development programming, 4% vacation, 70h paid personal time (pro-rated for part time), and 10% cash benefits allowance for extended health and dental coverage.
  • Ideal start date: early June 2024

 

Duties include:

  • Research, strategize, create and publish social media, website, e-newsletter and print materials aligned with our revised brand standards and messaging
  • Oversee the regular distribution of communications and production of other assets (e.g. e-newsletters, press releases, articles, flyers for site and other promotional materials)
  • Regularly connect with team members to understand communications needs and create and maintain communications calendar and workflows across organization to ensure effective and efficient distribution of materials internally and to external communities
  • Facilitate regular refresh of Nature House displays and signage as well as other educational multi-media
  • Support website refresh and facilitate minor edits and updates as needed
  • Support the preparation of funding proposals, reports, cases for donor support and other materials with clear graphics and other visual assets
  • Support on-site event planning and advertising
  • Attend occasional off-site events and support community outreach
  • Assist with metrics and analysis for internal and external communications
  • Provide other strategic supports for the organization and participate in collective work as needed (e.g. maintaining assets on site)

 

Qualifications

  • Demonstrated awareness and alignment with our organization’s structure, values, mission and vision
  • Bachelor’s degree in a relevant field (e.g. communications, public relations) with additional certification in graphic design, or equivalent in skills and experience
  • Proven experience with marketing and communications initiatives (print, web and social media) and ability to connect with multiple diverse audiences
  • Comfortable and experienced using PC computers, including modern communications and collaborative computing programs, and applications (e.g. Word, Excel, Zoom), as well as proficiency with graphic design software (e.g. Adobe Creative Cloud) and website editing (WordPress or similar)
  • Professional attitude with ability to demonstrate patience and empathy when working with Nature Sanctuary staff, volunteers and others encountered in the course of work, including tact and discretion in dealing with sensitive situations
  • Excellent written and verbal communication skills (specifically in English) with keen eye for accuracy and good grammar
  • Ability to be creative, resourceful, and proactive
  • Excellent organizational skills with exceptional ability to manage time and multi-task
  • Class 5 driver’s license and reliable transportation to get to events and other programs off site
  • Ability to provide a satisfactory Criminal Records Check for vulnerable populations

Assets

  • Anti-oppression training or skills
  • Experience working in the non-profit setting
  • Fundraising experience
  • Interest in local natural history and environmental issues
  • Fluent in written French
  • Fan of Milwaukee Public Library social posts

 

Eligibility

The above job description represents generally what we are seeking for this position, however we are open to folks who may have other skills to share. If you find either this position or our workplace of interest, please consider applying.

 

To learn more about our workplace and possible accommodations, please email Dr. Cara Gibson – cgibson [at] swanlake.bc.ca

 

Candidates must be eligible to work in Canada. Swan Lake Christmas Hill Nature Sanctuary requires all staff to be vaccinated for COVID-19. Individuals who cannot be vaccinated for medical or for reasons recognized by the BC Human Rights Act may request accommodations.

 

Swan Lake Christmas Hill Nature Sanctuary Society is committed to creating mutually respectful relationships with Indigenous peoples. We strive to create opportunities for knowledge-sharing and understanding.

 

We are committed to diversity, equity, and inclusion as a community-focused organization. We centre human dignity and growing our connections to each other and to our environment. We believe that each of us is responsible for addressing discrimination and that we co-create peace and good relationships. We are committed to building a diverse staff and will be hiring through an equity lens.

 

The above statements are intended to describe the general nature of this work however the list is not exhaustive and other duties and responsibilities will occur. The Nature Sanctuary retains the right to amend responsibilities.

 

To Apply:

Please use our online portal and follow the instructions located at this URL.

Please include two references (email addresses and phone numbers) with your resume.

Application deadline: Please apply as soon as possible for consideration.

Interviews anticipated to begin: May 27, 2024

Position to begin: early June, 2024

 

We are grateful to all applicants, however, due to the volume of applications that we receive and the size of our staff team, only candidates selected for an interview will be contacted.

We are unable to provide feedback or career coaching, but refer people to the following provincial resources and other local resources [URLs embedded].

teamandprod_updatev4
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Swan Lake Christmas Hill Nature Sanctuary Society has one open ‘Biology Assistant’ position.

 

To be eligible to participate in this initiative, individuals must meet the Canada Summer Jobs criteria.  Please review the criteria prior to applying.

About Swan Lake Christmas Hill Nature Sanctuary:

The Nature Sanctuary Society is a registered non-profit charity organization that fosters understanding and appreciation of nature through direct experience. For nearly 50 years the Sanctuary lands have provided a conserved space for an incredible array of native plants and animals, and educational programming for millions of people to forge deeper connections to nature.

We acknowledge that the Nature Sanctuary is on the ancestral territories of the lək ̓ʷəŋən peoples, represented by the Songhees and Esquimalt Nations, and W̱SÁNEĆ peoples, represented by the W̱JOȽEȽP (Tsartlip), BOḰEĆEN (Pauquachin), SȾÁUTW̱ (Tsawout), W̱SIḴEM (Tseycum) and MÁLEXEȽ (Malahat) Nations.

We respect the vital relationships of First Peoples with these lands and waters for countless generations. We are honoured to invite and welcome Indigenous guidance and collaboration in stewardship and appreciation of the Nature Sanctuary.

The Nature Sanctuary lands are owned by Saanich, except for two small parcels which are Nature Trust BC Lands.  The lands are governed by the volunteer Board of Directors of the Swan Lake Christmas Hill Nature Sanctuary Society, a non-profit and Registered Charity organization, under the terms of a Land Management Agreement between the Society and the Municipality of Saanich.

Read more about the Nature Sanctuary by navigating the links at the following URL.

 

About the positions:

The Biology Assistants will help with ecological restoration and conservation of the lands and waters. To be successful in this role, you should have a pleasant personality and the ability to work in all types of weather. You should also be able to deal with emergencies in a timely and effective manner, while streamlining work tasks. Flexibility is a plus!

 

Specifications: 

  • Two positions available on site in Victoria, BC
  • Full time 35 hours/week, $21/h, 8 week contract with possibility for extension
  • General site team schedule is Tuesday - Saturday 8:30am to 4:00pm (0.5h unpaid lunch)
  • Some schedule flexibility required to support occasional meetings and other events

 

The Biology Assistants will help with:

  • Invasive plant management and ecosystem restoration by providing general labour and landscaping
  • Climate resilient (drought tolerant) garden preparation and maintenance
  • Other site biodiversity sampling and data collection as required
  • Facilities maintenance (small repairs, etc.)
  • Implementing an assessment of public awareness about conservation efforts at the Nature Sanctuary
  • Other administrative and site tasks as needed
  • Creating communication materials about conservation work

 

Qualifications:

  • Able to use landscape tools and assist with site maintenance
  • Excellent communicator and able to work comfortably both independently and in a team environment
  • Willing to work both outdoors and indoors in all types of weather
  • Ability to identify hazards and work in a safe manner (need to wear CSA certified steel toe work boots and other personal protective equipment for some tasks)
  • Willing to work some weekend days
  • Valid Class five drivers’ license
  • Scientific skills including plant identification would be an asset
  • Must be able to provide a clear Criminal Record check following an offer of employment

 

Eligibility:

To be eligible to participate in this initiative, individuals must meet the Canada Summer Jobs criteria:

  • Between the ages of 15 and 30 (inclusive)
  • Legally entitled to work in Canada
  • A Canadian citizen, permanent resident, or granted refugee status

The job description represents generally what we are seeking for this position, however we are open to folks who may have other skills to share. We encourage applicants with various educational and professional backgrounds to apply. The successful candidate will gain experience in nature education, local biodiversity identification and monitoring, invasive species management, project management, research and non-profit administration.

If you find either this position or our workplace of interest, please consider applying.

To learn more about our workplace and possible accommodations, please email Dr. Cara Gibson – cgibson [at] swanlake.bc.ca

Swan Lake Christmas Hill Nature Sanctuary Society is committed to diversity, equity, and inclusion as a community-focused organization. We centre human dignity and growing our connections to each other and to our environment. We believe that each of us is responsible for addressing discrimination and that we co-create peace and good relationships.

 

Note: A Vulnerable Sector Criminal Record Check will be requested of the successful candidate. Work will be conducted with adherence to COVID-19 safety practices.

Swan Lake Christmas Hill Nature Sanctuary requires all staff to be vaccinated for COVID-19. Individuals who cannot be vaccinated for medical or for reasons recognized by the BC Human Rights Act may request accommodations.

The above statements are intended to describe the general nature of this work, however the list is not exhaustive and other duties and responsibilities will occur. The Nature Sanctuary retains the right to amend responsibilities as needed.

 

To Apply:

Please use our online portal and follow the instructions located at this URL.

Please include two references (email addresses and phone numbers) with your resume.

 

Position to begin: As soon as possible.

 

We are grateful to all applicants, however, due to the volume of applications that we receive and the size of our staff team, only candidates selected for an interview will be contacted.

We are unable to provide feedback or career coaching, but refer people to the provincial resources and other local resources [URLs embedded].

 

BenWQM2021

Volunteer Board of Directors

Swan Lake Christmas Hill Nature Sanctuary Society

(Non-Profit & Registered Charity Organization)

The Nature Sanctuary Society’s Board of Directors follows leading governance practices and supports our Executive Director and staff members to meet our shared mission.

We are seeking people who are collaborative, visionary and strategic to join our dedicated team of volunteer Board of Directors. Currently, we are looking to fill one position:

· Governance Committee member: Non-profit Governance Board expertise and experience

If interested, we encourage you to forward a resume and a completed Expression of Interest Application form (URL embedded) to Lynn Young, Governance Chair at lyoung [@] swanlake.bc.ca. We welcome applicants from a broad range of backgrounds, perspectives and experience.

Requiring between 8 to 12 hours per month, this is a great opportunity for CRD residents to support environmental conservation.

Follow @SwanLakeNature across all social channels.

Or learn more about signing up to volunteer here!

Journal with sketch of Hooker's onion