Swan Lake Christmas Hill Nature Sanctuary Society is hiring for a part-time, one-year contract Office Coordinator.
About Swan Lake Christmas Hill Nature Sanctuary:
The Nature Sanctuary Society is a registered non-profit charity organization that fosters understanding and appreciation of nature through direct experience. For 47 years the Sanctuary lands have provided a conserved space for an incredible array of native plants and animals, and educational programming for millions of people to forge deeper connections to nature.
We acknowledge that the Nature Sanctuary is on the ancestral territories of the lək ̓ʷəŋən peoples, represented by the Songhees and Esquimalt Nations, and W̱SÁNEĆ peoples, represented by the W̱JOȽEȽP (Tsartlip), BOḰEĆEN (Pauquachin), SȾÁUTW̱ (Tsawout), W̱SIḴEM (Tseycum) and MÁLEXEȽ (Malahat) Nations.
We respect the vital relationships of First Peoples with these lands and waters for countless generations. We are honoured to invite and welcome Indigenous guidance and collaboration in stewardship and appreciation of the Nature Sanctuary.
The Nature Sanctuary lands are owned by Saanich, except for two small parcels which are Nature Trust BC Lands. The lands are governed by the Board of Directors of the Swan Lake Christmas Hill Nature Sanctuary Society, a non-profit and Registered Charity organization, under the terms of a Land Management Agreement between the Society and the Municipality of Saanich.
Read more about the Nature Sanctuary by navigating the links at the following URL.
About the position:
The Office Coordinator will support the organization’s conservation, restoration and education goals as outlined in our Strategic Plan, linked at the following URL. Specifically, this role brings high level administrative support to the Executive Director across operations. Main areas of focus will be recurring organizational procedures, contract oversight, policy compliance, and financial administration and fundraising support.
This position is a good fit for you if you are interested in making an important difference in a community-engaged environmental organization. You will work most closely with the Executive Director and other administrative staff. This role requires a highly professional attitude, with a strong sense of accountability, and proficiency at fully completing tasks properly with little oversight or correction.
- One position available on site in Victoria, BC
- Part time 21 hours/week, one year contract, with possibility of extension. Probationary review at three months.
- Work schedule to be determined with successful candidate. Team schedule is generally Monday – Friday 8:30-4; half hour unpaid lunch. Some flexibility required to support occasional events.
- Hourly wage: $28-30/hour, depending on experience.
- Our total compensation packages represent socially responsible wages. In addition to the hourly rate, other benefits of Nature Sanctuary employment include: 12 observed paid holidays with optional time off between Dec 25 and Jan 1, professional development opportunities, 70h paid vacation, 70h paid personal time, and 10% paid benefits allowance for extended health and dental coverage.
- Maintain records of the Society’s business activities (e.g. prepare and file Society Annual Reports, other funding agreements) and prepare reports for Board and other stakeholders
- Oversee renewal and submission of annual contracts and other required reports (e.g., insurance, grants)
- Oversee and maintain systems for recurring organizational procedures and supply needs
- Oversee Facility maintenance, rentals and administration of other infrastructure
- Maintain inventory of Society assets and organizational risk register
- Support the preparation of funding proposals, reports, cases for donor support and other materials with metrics and other data
- Support payroll and other Human Resource-related documentation
- Support financial administration and year end audit documentation as required
- Support provincial and federal compliance with all organizational policies and procedures
- Assist with organizing and administering Society fundraising activities and other events, e.g., annual Native Plant Sale, recognition events, etc.
- Assist with growing membership and legacy fundraising programs
- Act on behalf of the Executive Director in their absence (e.g. co-ordinating staff activities, assisting the Chair and Board Members with Society activities as required)
- University, College or equivalent degree or diploma in business, office administration or accounting, or equivalent in skills and experience
- Demonstrated knowledge of financial administration, legislation and professional practices of Canadian non-profits
- Demonstrated ability in project management from inception to completion with the ability to connect daily tasks to longer-term, overarching strategic goals
- Comfortable and experienced using PC computers, including modern communications and collaborative computing programs, and applications (e.g. Microsoft Outlook, Word, Excel, QuickBooks)
- Excellent organizational skills with exceptionally high level of attention to detail and ability to manage time and multi-task
- Ability to be a resourceful and proactive problem-solver
- Strong written and oral communication skills, specifically English
- Anti-oppression training or skills
- Fundraising experience
- Interest in Natural History
- Supervisory experience
- Class 5 driver’s license and reliable transportation
- Fondness for spreadsheets
The above job description represents generally what we are seeking for this position, however we are open to folks who may have other skills to share. If you find either this position or our workplace of interest, please consider applying!
To learn more about our workplace and possible accommodations, please email Dr. Cara Gibson – cgibson [at] swanlake.bc.ca
Candidates must be eligible to work in Canada. Swan Lake Christmas Hill Nature Sanctuary requires all staff to be vaccinated for COVID-19. Individuals who cannot be vaccinated for medical or for reasons recognized by the BC Human Rights Act may request accommodations.
Swan Lake Christmas Hill Nature Sanctuary Society is committed to diversity, equity, and inclusion as a community-focused organization. We centre human dignity and growing our connections to each other and to our environment. We believe that each of us is responsible for addressing discrimination and that we co-create peace and good relationships. We are committed to building a diverse staff and will be hiring through an equity lens.
We are grateful to all applicants, however, due to the volume of applications we receive and the size of our staff team, only candidates selected for an interview will be contacted.
Please use our online portal.
Application deadline: Open until filled. Interviews begin: Dec 5, 2022
The above statements are intended to describe the general nature of this work however the list is not exhaustive and other duties and responsibilities will occur. The Nature Sanctuary retains the right to amend responsibilities.